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ReadAboutMappoint
Kentucky Weight Dist Tax
New Mexico Weight Dist
New York HUT
Oregon HUT
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Finally an Inexpensive Easy to Use Fuel Tax Program
for owner/operators,
fleet owners, and third party tax preparers
Click Here to
 How
to Use MyFuelTax
MyFuelTax 4.01 is a great program for owner/operators,
fleet owners, and third party tax preparers when preparing their motor fuel tax return in accordance with
IFTA (International Fuel Tax Agreement)
regulations (read customer comments). Please read below for specs and how to use it.
 | Program Features:
 | automates the entry of the first
three digits of the odometer. |
| allows you to store trips across up
to 25 state borders for an easy two click re-use. |
| minimizes the amount of typing. |
| free Quarterly rate updates. |
| creates your miles in state for you
utilizing Microsoft® Mappoint. |
| imports "miles in state"
reports from PC*MILER. |
| imports "miles in state" and fuel from Excel. |
| easy to use BackUp and Restore Tools to
safeguard your fuel tax data. |
| creates Distance Report for IRP
purposes. |
| multiple users? our program can easily be
shared over a network for only $50.00 per workstation! |
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| Our electronic IFTA forms are a great
time saver especially if you traveled through a lot of
jurisdictions. After creating the report you simply click on
"Print to Form" and you get a complete printout, ready to
be signed and sent. These optional IFTA forms for your jurisdiction
are available for unlimited use for only $25.00 per year (Microsoft
Excel required). We already have 49 of them: AB, AL, AR, AZ, CA, CT, DE,
FL, GA, IA, ID, IL, IN, KS, KY, LA, MA, MD, ME, MI, MO, MS, MT, NC, ND, NE,
NH, NJ, NM, NV, NY, OH, OK, ON, OR, PA, PQ, RI, SC, SD, TN, TX, UT, VA, VT,
WA, WI, WV and WY. |
| Our program only requires Windows 2000 or
later. |
| Suitable for owner/operators, fleet
owners, and third party tax preparers. |
| Can be used for filing in both the
United States and Canada. |
| Converts miles per gallon to kilomter per liter
and vice versa. |
| You can create reports for more than one
customer with one or more trucks. |
| Data Imports from other formats can
be developed (contact
us if you are interested) |
| Our Fuel Tax program is inexpensive:
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| An Optional
Road Tax Package is also available (Microsoft Excel
required). This package includes all the calculations and
the automated forms you need to file:
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Customer Comments:
After selling this software for about 4 years we have a lot of
happy users. But please don't just take our word for it. Please read what some
of our customers wrote to us:
| the most important part of
my decision to purchase from you , was based on our phone calls. your help
in using the program and real life knowledge of what I was doing wrong is
appreciated. thank you. rick
if you have a testimonial page feel free to include my email address
thanks again.
Rick, Sycamore, IL - 4/12/2010 |
| Just wanted to say "thanks"
for a great program that has really made my being an owner operator a lot
easier over the years with using your program. Keep up the great work folks.
Frank, Battle Creek, MI - 11/12/2009 |
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"I love your program. and I tell everyone I know
that you have the best fuel tax program out there. I hope they purchased it."
Patricia, Manorville, NY - 5/15/2008
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"Thanks for your help..........."
"By the way, the fuel tax program is excellent. The support is even better! Thanks again for
all your help."
Mike, Grand Rapids, MI - 5/18/2008
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How
To Use MyFuelTax
When you click on this Icon on your desktop the program will be activated presenting you
with the main MyFuelTax dialog.
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From
this dialog
you can access all the features of the program: All features of the program
can be accessed using the menu bar, but besides the menu bar, the My Fuel Tax dialog displays six buttons which take you
through all the IFTA related forms in the program. In the bottom of
this form you can read which licenses are applicable for the version
installed on your computer. (back
to Top)
The "User
Profile" -button of the MyFuelTax dialog takes you to
the "User Profile" Dialog where the user identifies the
customer or customers and their units for whom Fuel Tax data will
be recorded and reports will be generated.
The "IFTA Rates" -button of
the MyFuelTax dialog opens the "Edit Tax Rates
Dialog" where you can download the current IFTA rates from the
IFTA website or manually enter or edit rates as needed.
The "Trip Entry"
-button of the MyFuelTax dialog opens the "Trip
Entry" Dialog where you enter odometer readings, distances in
state, and/or fuel purchases.
The "Reports" -button of the
MyFuelTax dialog opens the Generate IFTA Report"
Dialog where you create IFTA reports once data entry is complete.
The "Print" -button of the
MyFuelTax dialog opens the "Print" Dialog where
you can print your desired reports.
The "Help" -button of the
MyFuelTax dialog activates a Help Tour through each form
and functionality contained in this program.
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The User Profile Dialog.
(back
to top)
The "New User
Profile" -button allows you to enter the name of a new user,
which will then be included in the "Select a User"
dropdown list. Once the new user is selected you can then enter the
other user information needed for the IFTA report; Address, SS#,
FEID#, IFTA Account#, etc. The entry in the Country Field determines
whether the reports for this user will be generated in mpg and US
dollars, or in kpl and Canadian dollars.
The
"Delete" -button will, after confirmation, delete the
selected User Profile and all associated trucks from the profiles.
The "Add/Edit
Units" -button activates the "Add/Edit Units" dialog
and lets you add a new unit or edit an existing unit.
For most users entering the fuel type and maybe a
quick note besides the unit ID is all there is to this dialog.
If you also use the Road Tax Reports, you will enter the
profiles necessary for the Road Tax Reports as well. Any Unit for
which an entry is made will be counted as a unit for the Road Tax license.
Please Click on one of these links to read more about:
Kentucky Weight Distance Tax |
New Mexico Weight Distance
Tax | New York Highway Use
Taxes | Oregon Highway Use Taxes
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The
Trip Entry Form: (back
to top)
The "New Data
File" - button (Shortcut key is Alt-N) opens the "Create
New Data File for:" dialog. This dialog will ask you to select
a User Profile, Unit, and Quarter. With this information it will
then open a new data file for a new user or a new unit or a new
quarter. (back to
dialog)
The "Open Data
File" - button (Shortcut key is Alt-O) allows you to choose an
existing data file to edit. (back
to dialog)
The "Import
File" -button (Shortcut key is Alt-I) will import
PC*MILER data
files. (back
to dialog)
The "Save"
-button (Shortcut key is Alt-S) will save the current trip entry
data into a file labeled with the current quarter and year. (back
to dialog)
The "Delete
Entry" -button (Shortcut key is Alt-D) will delete your current
entry. The "Insert Row" -button insert a new data row
above the currently selected row so you can add data in the middle
of the file. (back to dialog)
The "Find"
-button (Shortcut key is Alt-F) activates the MyFuelTax
search feature. It will search the current data file for the search
string of your choice and will highlight the findings for you. Note:
The search is Case Sensitive. Now if you check the "Display
Only Matching Records" box below the program hides all data
which does not match your criteria. If you then click anywhere in
the Header Row, or the right margin of the data grid, all your data
becomes visible again. (back
to dialog)
The "Help"
-button (Shortcut key is Alt-H) will activate Help Tour beginning
with Help for the Data Entry Dialog. (back
to dialog)
The "Data
Grid" of the Data Entry Dialog is a very dynamic object. After
you open a data file, when you click the "Dist" header
that column is hidden. When you click the "Tax Dist"
header that column is hidden, etc. When you double click on any
header all fields are visible again. This feature not only lets
you enter data in either Odometer readings or distances, but you
only see the columns that you need to see, thus eliminating the need
to " Tab" through unnecessary columns. It can greatly streamline data
entry. Also, if you enter Odometer readings, the program will enter
the first three digits for you, then if you enter nothing, it will
remove them, if you enter a higher number than before, it will
simply enter the difference in the "Dist" and "Tax
Dist" fields, but if you enter a lower number, the program will
add 1000 miles/kilometers to the odometer reading until it is higher
than the previous value, then enter the distance between the new and
old odometer reading in the
"Dist" and "Tax Dist" field.
You can save a trip
profile by selecting one or more rows of data, right click, and
select "save to list of trip profiles". You can name your
trip, and it will be added to the list in the yellow box below the
Data Entry Grid. This, in combination with the trip list box, can
save a lot of time with data entry if you have long trips that
are repeated exactly, or almost exactly. (See
Trip Profile Demo)
If you use the NY HUT Report, you will
use other listings of 'NEW YORK' besides the standard. The 'NEW YORK
THRUWAY' miles are not counted for the HUT because of the toll payments. The 'NEW YORK UNLADEN'
miles are reported at a lower rate. The 'NEW YORK BOBTAIL' miles are
reported for Tractors without trailer, also at a lower tax rate. The
last two options are only helpful if you use the Gross Weight
method. The Gross Weight method can save you a significant amount in
taxes if you travel a lot of unladen miles in the state of New
York." (back
to dialog)
The "Trip List"
-box of the Data Entry Dialog allows you to choose a trip profile
that can be applied when you right-mouse-click on the Data Entry
Grid. You can also add, change the name of a profile, or delete a
profile from the list by right-mouse-clicking on the Data Entry
Grid. The use of this tool can save you some serious time, by
entering up to 100 entries (25 rows of data) at a time with a few
mouse clicks. The only thing you have to add is the fuel purchases (See
Trip Profile Demo). (back
to dialog)
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The
IFTA Tax Rates dialog: (back
to top)
In the "Choose
Quarter" combo box you select the IFTA quarter for which you
will retrieve tax rates.
In the "Choose
Fuel Type" combo box you can select either diesel or gasoline
and the program will retrieve the appropriate rates.
In the "Choose
Country" combo box you may select US or Canada as the country of
origin.
The
"Retrieve" - button loads IFTA rates from the IFTA website
based on your entries in the three combo boxes to the left.
The "Open from
File" - button will open a saved rate file from the directory
where it was saved.
The "Edit"
-button allows you to edit rates manually as needed.
The "Save"
- button saves a rate table to disk for future use. It can then be
opened using the "Open from File" button.
The "Close"
-button closes the IFTA Rates Dialog. If you have unsaved changes
you will be prompted to Save.
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The
IFTA Report Dialog: (back
to top)
The
"Select a Customer" -box - Selects the customer/user,
creates a list of available units in the "unit" list box,
and activates the "Create IFTA Report" button.
"Choose a Quarter" - Select a quarter for which you would
like to generate a report. "Choose a Fuel Type" - Select
the fuel type for which you will be generating a report. If a tax
table for a certain quarter, for the specified fuel type and/or the
country for the selected customer profile cannot be found, a message
box pops up to tell you to generate one first, then try it again. (back
to dialog)
The
"Create IFTA Report" -button will calculate an IFTA report
for all the units associated with this customer. If it is a U.S.
filing, the report will be in miles/gallon and will be in U.S.
dollars. If it is a Canadian filing, the report will be in
kilometers/liter and will be in Canadian dollars. (back
to dialog)
The
"Individual Report" -button - If you select an individual
unit in the "Units" list box the "Individual
Report" button is activated. This button will create an IFTA
report for that individual unit only. This feature allows you to see
the impact of an individual unit to your report totals. If you have
owner/operators that run under your IFTA account this feature lets
you isolate the activities of that individual unit. (back
to dialog)
The
"Print" -button - will print the currently displayed and
saved report for your records. The "Save" -button will
save the currently displayed report for later use, i.e. printing
this report, or optionally incorporating it in a print for a
specific jurisdiction. The "Close" and "Help"
-button close this dialog, or activate the help screen starting on
this page. (back to
dialog)
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Print Reports Dialog:
(back
to top)
In this dialog you can
specify for which user, and for which quarter you want to make
printouts. All available reports are listed in the "Select
report(s) to print" list box.
You can select multiple reports
at once. Files with a ".ftd" extension contain the data
for a particular unit for that quarter.
Files with a
".tax" extension contain the report for that fuel type for
that customer for that quarter.
Files with a ".ind"
extension contain the report for one particular unit for that
quarter.
You can choose to either print any of
the electronic jurisdiction forms (i.e. California, Connecticut, Florida, New Hampshire, New Jersey,
or Utah) using Microsoft Excel, or any already
generated reports
that are available. Feel free to contact us if you want a return
for your jurisdiction that does not show up in the
jurisdiction list.
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How
do I get MyFuelTax?
In order to start using and
registering MyFuelTax you
have to go through the following easy steps:
| Download the
program with the link
you also found on the top of this page. |
| Install the
software on your Windows 2000 or later based computer. |
| Initially
ignore any registration messages and try the software in
Demo mode to
see whether it works as you expected. |
| Register
Fuel Tax: When you are ready to register the Fuel
Tax part of the program, you can either activate Help and click on the link that says
"Register Fuel Tax Program", or click on
"Yes" when the fuel tax registration
message comes up. When registering you need to provide
the registration number which is also displayed in the
Help screen. It
consists of "MFLTLS" followed by a nine digit number. Thank you for
trying our software. |
| If you want to register
the form for your jurisdiction the easiest way to do
that is to select it from the jurisdiction list in
the print dialog. The registration
message comes up. Simply click yes, write down the
registration number (consists of IFTAFORMZZ, where
ZZ is the two letter code for your jurisdiction, and
a nine digit number) and proceed to our
secure web
page. We will update your registration and send
you an E-mail afterwards, the prints for your jurisdiction will
now be both correct and free of VOID messages. (back
to top) |
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